The "Good Enough" System is Failing You
Most teams are run by smart people using broken tools.
Requests are created without budget context, leading to surprise overages and awkward rejections later in the process.
Critical approvals happen in Slack DMs or email threads where they are lost, untraceable, and impossible to audit.
Vendors are treated as static address book entries instead of performance entities with delivery history and quality metrics.
No clear link between the purchase request made by operations and the final invoice record in the General Ledger.
Receiving dock reality never makes it back to the procurement team, so you re-order what you already have.
Fix the system. When the path of least resistance is the right path, compliance becomes automatic.
Built on a Real Domain Model
We don't just digitalize paper forms. We model the entire lifecyle of a purchase as a series of connected, enforceable events.
Purchase Request
Capture Intent
"We need something." Validated against catalog.
Budget Commitment
Verify Promise
Funds are reserved immediately, not after the invoice arrives.
Purchase Order
Execute Contract
Formal agreement sent to vendor with expected delivery terms.
Receipt
Verify Reality
Physical verification of goods against the order specs.
Inventory
Track Entity
Items become assets tracked through their useful life.
Everything You Need to Run Ops
A complete operating system for physical spending. No loose ends.
- Structured purchase requests
- Role-based approval flows
- Strict approval enforcement
- Full audit history & change tracking
"Eliminate "rogue spend" by ensuring every purchase is vetted before it leaves the building."
- Live budget commitments vs actuals
- Fiscal period management
- Over-spend prevention at request time
- Clean GL handoff
"Finance teams stop playing detective. Budgets are enforced proactively, not retroactively."
- Vendors as dynamic entities
- Performance scoring (On-time, Quality)
- Vendor-product relationships
- Historical evaluation
"Turn vendors into partners. Track who delivers on time and who costs you money."
- Digital receiving workflows
- Quality inspection stages
- Asset lifecycle tracking
- Barcode / RFID ready
"Close the loop. know exactly what arrived, in what condition, and where it went."
Let the System Handle the Busywork
Automation shouldn't be a black box. Our rules engine handles the routine, alerts you to exceptions, and leaves the critical decisions to humans.
Auto-approve low-risk requests under specific thresholds. Flag high-value items for VP review instantly.
Backorders, delays, and partial receipts trigger specific sub-workflows so nothing falls through the cracks.
Notifications aren't just "ping". They are actionable alerts tied to real operational events like "Shipment Failed".
Engineered for Integrity
Finance and IT stakeholders need more than a pretty UI. We built this platform with strict constraints to ensure your data remains legally and operationally sound.
- Strong Consistency Models
- Database-level constraints ensure a Purchase Order can never exist without a valid Budget Commitment.
- Immutable Audit Logs
- Every status change, approval, and edit is recorded. You can replay the history of any transaction.
- Role-Based Isolation
- Strict boundaries. Requesters cannot approve their own spend. Receivers cannot alter order prices.
// Example: Deterministic State Transitions
function transition(order, event) {
if (order.status === 'APPROVED'
&& event.type === 'RECEIVE'
&& match(order.items, event.items)) {
return {
status: 'PARTIALLY_RECEIVED',
inventory_created: true,
audit_log: event.user
};
}
throw new IntegrityError("Invalid State");
}Is This Right for You?
We focus on specific problems. We might not be the right fit for everyone.
- You care about process correctness and full audit trails.
- Your team does recurring purchasing and manages inventory.
- Mistakes in ordering or receiving have real operational costs.
- You want to bridge the gap between Operations and Finance.
- You only need to track employee travel expenses (use Expensify).
- You are unwilling to enforce approval workflows for purchases.
- You are looking for a simple "To-Do" list for buying things.
Where We Are Heading
Our commitment to continuous improvement.
Deeper Automation
Expanded rule engine for complex multi-stage approval logic.
Advanced Analytics
Predictive spend modeling and vendor performance trends.
Accounting Integrations
Direct connectors to NetSuite, QuickBooks, and Xero.
Offline Workflows
Mobile app support for receiving and counting without internet.